Help - Flexsource

How do I?

Please choose a link:

How do I search for a job?
How do I submit my CV?
How do I register with Flexsource?
How do I login to My Career Tools?
How do I receive Job Alerts?
How do I see most recently added jobs to the site?
How do I know who best to speak to in Flexsource ?
How do I write a cover letter for a job application?
How do I write a CV?
How do I prepare for an Interview?
How do I prepare for temp work?
How do I prepare for working in Ireland?

How do I search for a job?

From the home page it couldn't be easier. Use Step 1: 'What type of job are you looking for?'. This is a free text search for locating jobs you are interested in. Enter the words or phrases that are most appropriate for the job you are looking for. This can be as few or as many words as you wish. You can also include preferred location, salary, company or job category within this free text search. There is no need for any separators, just a space between your keywords. At this point you can hit the Search button and within seconds get Search Results with jobs matching your requirements.

Step 2 and Step 3 include some helpful menu options for location and sectors respectively. You can also click on either or both of these along with your keywords and then hit the Search button.

There is also an Advanced Search which includes more helpful menu options which to assist you in performing a Search.

There is no need to register to use these options. Within seconds of performing a Search you will be presented with jobs matching your requirements. Browse the Search results or click on one to see the job in more detail. If you like the job you can apply online and all we need is your name and one means of contacting you. Then you attach your CV from your local computer and you're done.

How do I submit my CV?

Unregistered

You do not have to be registered in order to submit your CV. Click on 'Submit your CV' which is located on the homepage or on each job through the 'Apply' button. You can provide as much info as you like but if you're pushed for time your name, one form of contact, i.e., land line, mobile or email address and attaching a copy of your CV will do.

Registered

When you apply for a job and you are already registered then your profile will appear. You can attach a CV you have stored in My Career Tools or you can attach a CV from your computer. Please see below for more info on how to register.

How do I register with Flexsource ?

On the home page, beneath the Search tool there is a section called 'Register Now'. Registering is a quick process but opens up the functionality of the entire web site. You will then be able to receive Email Alerts, store several CV's online, apply for any jobs in seconds, and create your online profile in CV-Builder along with many more options.

When you click on 'Register Now', the registration page will appear. All we need from you to register is your name and one form of contact, i.e., land line, mobile or email address. But the more info you give the better we will be able to help you find your ideal job.

When you've registered you will receive your own account called 'My Career Tools'.

How do I login to My Career Tools?

When you register you will receive your own account called 'My Career Tools'. When you return to the site you can access My Career Tools through the 'Login' button remains at the top right-hand side of the page, no matter where you are on the site.

How do I receive Job Alerts?

On the Home Page click on 'Register Now' and fill in the Email Alert form. All you need to provide is the type of positions you are interested in and the location plus your email address. The more info you put in the more accurate the Email Alert will be. We will send you an email whenever a relevant job appears on our site.

If you no longer wish to receive Email Alerts all you have to do is click on the unsubscribe link at the bottom of each Email Alert we send. This will send an automatic mail to our registration server to remove you from some or all of your chosen Email Alerts.

You can have several Email Alerts set up for you and activate them when you want. You can edit these to contain exactly what you want depending on your requirements, or you can create a new one.

How do I see most recently added jobs to the site?

On the home page, beneath the Search tool there is a section called 'Recently Added Jobs' which contains most recently added jobs to the site. You can browse these jobs without performing a Search. This is updated continually every day.

How do I know who best to speak to in Flexsource ?

At Flexsource we have a number of companies specialising in recruitment within specific industry areas including:

IT
Finance & Accounting
Engineering
Sales
Multilingual
Healthcare
Office Support
Light Industrial & Operative Work

To identify the consultant specialising in the area that you are interested in and most relevant for call our mainline number 01-8219773 and we will put you in contact with your consultant. Alternatively, while you are on our site, you can search by job type and this will bring up the name and contact details of those consultants working specifically within your area of expertise.

How do I write a cover letter for a job application?

Here is some useful advice for putting together the all-important cover letter.

Do

Always send a cover letter with your CV
Keep it short and to the point
Your letter should consist of three or four paragraphs
Introduce yourself and state the position you're interested in
Tailor your experience to suit the job requirements
Point to a particular item on your CV of particular relevance to the job.
Tell the employer why you would be good for the job as opposed to why the job would be good for you
Try and show that you have done research into the company, it's important to show that you made the effort
Finally, request an interview and give an indication of when you'll be available for interview. Include any dates you might be unavailable and provide a contact number

Don't

Underestimate the importance of a cover letter; use it to lift your CV.

How do I write a CV?

These are some tips for writing your Curriculum Vitae.

Your Curriculum Vitae should give prospective employers a quick view of who you are and what accomplishments you have achieved. In order to do this, we suggest that you write and format your CV clearly and concisely.

Here are some tips to think about:

Make your CV comprehensible and easy to read
Use the same tense throughout the CV (i.e.: all past tense or present tense and ideally not in the 3rd person).
Be specific, clear and concise.
Use bullet points and/or italics to make your CV easier to read.
Detail most recent work experience first.
Assume that the person reading your CV does not understand what you do.
Photographs, references and salary do not need to be included and can be furnished upon request.
Your CV should not be longer than 3 pages.

How do I prepare for an Interview?

Here are some useful tips for preparing for your interview.

First Impressions

Be well prepared--know who you are meeting and the interviewers' position in the company
Do some research on the company - always check the website
Be on time, if not early
Dress appropriately smart / professional
Be polite to support staff - receptionists etc.
Make eye contact immediately when greeted
Smile and be friendly
Give a confident handshake
Thank the interviewer for taking the time to meet with you

The Interview

Show interest in the job and the company
Be enthusiastic
Have an easy non-work related topic of conversation ready to discuss
Be relaxed and don't slouch
Position yourself so that your body is facing the other person
Watch your body language--do not cross your arms
Make regular eye contact but not for long
Let the interviewer lead the conversation
Listen carefully to the questions asked and ask them to repeat or re-phrase the question if you are unclear
Be honest with your answers-do not bluff
Answer what you have been asked and try not to go off on tangents
Do not interrupt the interviewer
Don't pretend to know everything-this can often put the interviewer off
Ask questions throughout the interview (not just at the end) about the role, the company and the nature of the business

The Aftermath

You can never be sure how you have done in any one interview
Ask when to expect news and/or feedback
If you do not hear anything from them within that time frame, then follow up

Some Sample Questions you may be asked at an interview:

Tell me about a time when you had to work against strict time constraints?
What procedures have you followed in order to prioritise your work in the past?
What sort of things do you find distracting when you are trying to work? And, how do you deal with them?
What activities have you undertaken as part of a team?
Tell me about a time when things were particularly hectic? How did you feel? And, what steps did you take to deal with the pressure?
Why do you want a job in our company and what will you bring to the position?
Why do you want to leave your current position?
What type of company can you see yourself fitting into?
Why should we take you on board?
What are your key strengths and/or weaknesses?

Make sure that you are able to answer these questions by providing the interviewer with specific examples.

How do I prepare for temp work?

In order to temp you will need to arrange an interview with one of our consultants. It is necessary that we must obtain the following from you:

A copy of your current CV.
A copy of your Birth Certificate, Passport or Driver's License.
Your Personal Public Service (PPS) Number.
Your Bank details - Name & Address of your Branch, your Account no and Sort code.

All requirements are verified before commencing work.

Dress Code

Unless otherwise stated smart business attire is required for all assignments.

Health & Safety at Work

In the case of an accident at work, please report the accident before you leave the premises.
Inform your point of contact in Flexsource .

Time & Attendance

Be punctual - in the event of a delay always inform your contact in Flexsource by 9 o'clock that morning.

Cancellations

If you cannot undertake an assignment please inform Flexsource . To prevent unnecessary home calling Flexsource would advise its members to inform the office of their weekly availability.
If a Company cancels your assignment at short notice, we will call you immediately and make every effort to find you a new assignment - please ensure that you are contactable at all times.
If you are placed on an assignment by Flexsource it is important that inform us immediately of anything that causes you a problem in attending for work as a "no-show" without an explanation will result in that candidate being removed from our database.

Timesheets

Please ensure that your timesheets are written clearly in Capital Letters in black ink with all sections completed including date, breaks taken etc, and all hours totalled.
It is your responsibility to ensure timesheet's are signed by the relevant supervisor in your company and have the company name, address and week ending date. We cannot process unsigned or incomplete timesheets. Always ensure that you use a separate timesheet for each new assignment.
Flexsource system of payment is to fund your bank account each Friday a week in arrears provided timesheets are submitted to us by close of business on the previous Friday.
Timesheets should be faxed to Flexsource at 01 500 5910.

P45 / Tax

All new candidates must provide Flexsource with their original and most recent P45 on commencement of your assignment. Failure to do so will result in Emergency tax deductions by Revenue.
If you do not have a current P45, you must request a Tax Free Allowance Certificate from the Tax office based at 85/93 Lower Mount St. Tel no 01 647 4000. This will usually take 2-3 weeks to issue. Flexsource Solutions Company Registered number is 287278. You will also need to quote your PPS (Personal Public Service) or National Insurance No.

Holiday and Bank Holiday Pay

We are pleased to inform you that your holiday entitlement is 8% of basic hours worked.
You are entitled to Bank Holiday pay provided you have worked 40 hours during the 5 weeks ending on the day before that public holiday.
For holiday pay, please notify your consultant on Friday morning of any holiday pay required and indicate this on your timesheet.

Sick Leave

Sick leave is unpaid. You must contact your Consultant on the first morning of your absence before 9 am and we will advise you from there. Please do not contact the client directly as we will need to establish if a replacement is required.

The Advantages of Temping with Flexsource are:

Highly competitive rates of pay
A personalised one to one service
Variety of interesting and relevant assignments with some of Ireland's leading companies
Weekly pay, paid directly into your bank account
Holiday pay
Bank holiday pay when applicable

The Flexsource promise:

Flexsource always aims to accommodate your specific requirements regarding preferred location, hours, type of position etc. While we cannot guarantee that we can always provide you with work that meets all of specified criteria we will work closely with you to identify the very best assignments for your skills and needs.

How do I prepare for working in Ireland?

Visas and Work Permits

European citizens do not need a visa or work permit to work in Ireland but all non-EU nationals do. Information on how to get a working visa/work permit can be found on www.entemp.ie

Accommodation

Accommodation in most of the cities in Ireland is more expensive than other cities in Europe. Flexsource place multilingual staff in all the major multinational companies throughout Dublin and as these are usually based in the suburbs there is a plentiful supply of good, reasonably priced house-shares and apartments to rent nearby. Average cost to rent a single room - 300 Euros per month. For further information and extensive, up to date accommodation listings check out www.daft.ie

Taxation

Information on the Irish Tax System can be found on the Irish Revenue Commissioners website www.revenue.ie. The amount of tax you will pay will vary according to your own personal circumstances.

Living in Ireland

For information on all aspects of life in Ireland you can check out the following websites:
There is also a very useful book called Working & Living in Ireland by Eugenie Houston, Published by Working & Living Publications ISBN No: 0 9536896 1 1. This is updated each year and gives information on Employment, Housing, Social Welfare, Finance and Taxation, Health Care, Education, Irish Culture etc

Useful sites for information on Living and Working in Ireland:

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